Re: Meeting About the Meeting Recap
71/100“I want to confirm: this is a meeting to discuss the outcomes of yesterday's meeting, which was scheduled to plan next week's meeting? Just want to ensure I have the correct meta-level.”
Passive Aggressive
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Meetings
For the meeting that should have been an email, the meeting about the previous meeting, and the recurring 'optional' meeting that is somehow mandatory. Templates for protecting your calendar and sanity.
Example Emails
Calendar Invite: 7:00 AM Brainstorm - Declining
74/100“I appreciate the ambition of an early brainstorm! Unfortunately, my brain doesn't arrive at the office until approximately 9:30 AM regardless of where my body is.”
Per My Previous Email
Re: Optional Team Sync (Mandatory)
58/100“I noticed this meeting is marked 'optional' yet my absence was flagged in yesterday's review. Could you clarify the working definition of 'optional' in this context?”
Concerned
Agenda Request for Tomorrow's 2-Hour 'Quick Chat'
42/100“Looking forward to our quick chat! Given the 2-hour duration, could you share an agenda? I'd like to pace my participation accordingly.”
Slightly Annoyed
Frequently Asked Questions
How do I decline a meeting politely?
Use level 2-3 with a suggestion for an alternative format (email summary, async doc) and note your 'focus time commitments.'
What do I say about meetings with no agenda?
Level 4 works well - express enthusiasm for the meeting while requesting an agenda 'to ensure I can prepare appropriately and contribute meaningfully.'
How do I address meetings that always run over?
Send a level 3 email beforehand noting your 'hard stop' and suggesting that agenda items be prioritized in case 'time doesn't permit full coverage.'